VENDOR TABLE, PROGRAM BOOK, HOSPITALITY ROOM,

and REGISTRATION PACKET ADVERTISING INFORMATION

Mythcon 37, the annual conference of the Mythopoeic Society, will be held at the Thurman J. White Forum on the campus of the University of Oklahoma August 4-7, 2006. Our members are interested in books by and about JRR Tolkien, CS Lewis, Charles Williams, our guests of honor, and many other fantasy and science fiction authors, as well as a wide variety of more general topics.  We are also interested in fantasy-related games, jewelry and other wearable art, t-shirts and bags, musical instruments and recordings, writing supplies, souvenirs, and local foods and other products. We expect 100-150 people from all over the country and overseas.  Most have never been to Oklahoma and will be interested in local goods and services, since many plan to stay after the conference to explore the area.

VENDOR TABLES

Vendor tables are available in the Registration/Art Show/ Vendor Room from 10:00 am to 5:00 pm on Saturday, August 5, and 9:00 am to 5:00 pm on Sunday, August 6, with set-up time from 8:00 to 10:00 on Saturday and take-down time from 5:00 to 6:00 Sunday.  The price is $50 per table per day. 

A single table is 3’x8’. Electrical outlets are available and extension cords will be provided. Wireless Internet is available in the room. Nothing can be affixed to the walls, and all dealer displays are confined to the table(s) and the area immediately behind.

Free parking is available. Each dealer is responsible for all necessary and appropriate city, state, and federal licenses and taxes, including any license required by copyright owners of any material being sold or displayed.  The building will be patrolled by campus security; however, the event management and the University assume no liability for theft or damage to displays and merchandise.

Vendors wishing to attend other conference events will need to register for the conference, and will receive a $20 discount per day on each table.  Vendors may purchase a meal package in advance or individual meal tickets at the door. Registration and hotel information is available at http://www.mythsoc.org/mythcon37.html .

An unmanned “combined exhibits” table is available for publishers and other vendors who would like to send a sample book or item and flyers or order forms, but do not wish to send a representative to the conference.  Space at this table is $25 per item for the entire conference.  We cannot guarantee the safe return of your item but will do our best. (If you don’t care if the sample is returned, it can be donated to the society for our auction.)

REGISTRATION PACKET

Publishers and other vendors may include a flyer, brochure, coupon, business card, or other item in the registration packet.  This service is available for $25.  Please send 200 copies of your item.  Any extras will be placed in the vendor room if convenient. This fee is waived for publishers connected with attendees or guests of honor, for calls for papers, and for other conferences.

PROGRAM BOOK ADVERTISEMENTS

Ad rates are $75.00 for a full page, $50.00 for a half page, and $25.00 for a quarter page.  Send black and white camera-ready copy or an email attachment. A page is 6” by 8”.

HOSPITALITY ROOM

VENDOR TABLE, PROGRAM BOOK, HOSPITALITY ROOM,

and REGISTRATION PACKET ADVERTISING APPLICATION

DEADLINE: JULY 1, 2006

Table for Saturday $50 x ___ = total $________

Table for Sunday $50 x ____ = total  $________

Registration discount -$20 per table - $_________

Combined exhibit table item $25 x _____ = total $_________

Full page ad $75               $________

Half page ad $50               $________

Quarter page ad $25          $________

Registration packet flyer $25    $________

We will be sending the following free samples for the Hospitality Room:

_____________________________________________________________

Dealer Name:__________________________________________________

Address:___________________________________________________________________________________________________________________________

Make checks payable to: Burning Hill Farm

Send to: Mythcon 37, c/o Janet Brennan Croft,

17550 E. Cedar Lane, Norman OK 73026, or jbcroft@ou.edu

Questions? jbcroft@ou.edu

All applications are subject to approval by the conference committee,

and your fee will be returned if your application is not accepted.